Deadline for applications extended! (Jan. 17th 2019)
We are currently looking to build our team and are specifically seeking an Operations Manager.
(We are open to adapting positions depending on the particular skillsets of applicants, and we encourage anyone who feels passionate about working with the company to communicate with us.)
Repercussion Theatre is an English theatre company, but all candidates must be bilingual.
Note that this position will expand and contract with our summer season each year:
- Full-time from April 1 – end of August
- Part-time (approx. 2-3 days/week) the rest of the year
If interested, please email us at email@example.com . (Interviews will ideally be held in early January, and we are looking to fill the positions as soon as possible.) Include a letter explaining why you wish to work with Repercussion Theatre, your cv, and a list of 2-3 references.
Repercussion is looking to build a diverse team and welcomes applications from people from any cultural background or identification.
Position: Operations Manager
As one of the core staff, the Operations Manager oversees the daily operations of the company including (but not limited to) contracts, records and office logistics; you will work closely with the Artistic Director to contribute to big-picture budgeting, work with funders, and provide support/guidance to short-term contract staff. The Operations Manager will work closely with the Director of Communications and Development, and answer to the Artistic Director.
The ideal candidate will have solid financial know-how, experience in management and Human Resources, and be passionate about running a smooth-sailing ship.
The proposed remuneration will be discussed with interested candidates. Our goal is to find the best working relationship for everyone involved, so details regarding working hours during the off-season will be negotiated as required, to allow for the successful candidate to balance other projects.
Duties and responsibilities include but are not limited to:
General Operations/Financial Management
- With the Artistic Director, create an operating budget for each year; Closely and regularly monitor the operating budget, to ensure the year’s financial control.
- Work closely with the bookkeeper/payroll service to maintain the flow of financial information from operations to the accounts.
- Create quarterly reports for the Board of Directors re the company’s financial situation, and attend 3-4 board meetings.
- Act as second signing officer for all financial documents and transactions.
- Keep track of all signed contracts & other documents for auditors.
- Keep insurance updated (board, volunteer, tour)
- Ensure Deductions at Source are done Monthly.
- Ensure GST/QST reporting is done quarterly.
- Keep track of and ensure organization of important files.
- Schedule IT support as needed.
- Schedule audit and provide necessary materials to auditor.
- Monitor concession sales and provide supplies for on-site staff (concessions) during tour as required (tables, plastic bags, change, etc)
- On-site donations: count, tally donations that arrive at the office in a locked safe; and/or go on site to pick up large sums when required (Westmount, plateau, etc TBD)
- Monitor Receivables/Payables and Payroll.
- Track royalty payments to designers & playwrights.
- Reconcile the credit card and pay bank fees as needed.
- Make deposits as needed (daily during tour).
- With the Artistic Director, hire, train and supervise new employees (4+/- per year: Communications assistant, Development assistant, Volunteer coordinator, Concessions Manager)
- Apply for Canada Summer Jobs positions; fill in necessary paperwork.
- Communicate with Emploi Québec and handle necessary reporting.
- Government reporting for employees (DAS, CNESST, ROE’s, T4’s)
- Create contracts for administrative employees.
- Manage and respect the basic conditions of work as outlined by the Normes du Travail, for all employees.
- Stay current with Canadian Theatre Agreement standards.
- Create contracts for tour personnel (including artists – CAEA, APASQ) though the Operations Manager is not responsible for the management of the production personnel.
Development: Grants & Governmental relationships
- With the Artistic Director and Director of Communications and Development, evaluate the company’s financial needs with respect to current and projected activities, and determine potential sources of funding.
- With the Artistic Director, craft multi-year and project applications to governmental funding bodies – CALQ, CALQ Touring, CAM, CAM en Tournée.
- With the Artistic Director, fill in the necessary reports– CALQ, CALQ Touring, CAM, CAM en Tournée.
Basic office Management
- Pay bills, rent, etc.
- Approve/carry out purchase of office supplies
- Issue and keep track of keys.
- Ensure adequate function of all office equipment.